How Golden Records Is Organised

Contents: The five areas | Moving between areas | Roles and the areas they use

Golden Records Online is divided into a Club Manager and four specialist areas called Managers. Each one has its own dashboard, its own navigation bar and its own user guide. When you move from one area to another the menu changes, which is the most common reason new administrators feel lost. This page explains the areas, how to move between them, and which roles use each one. The Club Administrator can access all areas except club member accounts.

The five areas

Area	What it's for	Dashboard	Main role	Guide
Club Manager	Club-wide setup: settings, users, calendar, import and export, website feeds, API keys, mailing list, account and billing	/clubs/dashboard	Club Administrator	This guide
Records Manager	Scores, club records, handicaps, classifications, achievements, personal bests, and the rounds, age groups and seasons behind them	/records/dashboard	Records Officer	Club Records Area Guide
Member Manager	Members, waiting list, subscriptions, renewals, fees, grades, payments, affiliations, qualifications, consents and attendance	/members/dashboard	Membership Officer	Member Manager Guide
Coaching Manager	Coaches, coaching qualifications and DBS checks	/coaching/dashboard	Head Coach, Coach	Coaching Area Guide (Clubs)
Equipment Manager	The club's equipment inventory, its stock and condition, and equipment reports	/equipment/dashboard	Equipment Officer	Equipment Area Guide (Clubs)

Club members with basic access use a separate member area to see their own scores and personal bests and the club records. See the Club Member Guide.

Moving between areas

From the Club Manager: use Records Manager, Member Manager and Coaching in the top navigation bar. The Equipment Manager isn't in the top bar. Reach it from the Jump To panel on the Club Dashboard (Equipment Management).
From the Member, Coaching or Equipment Manager: open the Go To menu. It lists the Club Manager and the other Managers.
From the Records Manager: click Home to return to your main dashboard, or use Members → Member Manager.

Tip: bookmark the dashboards you use most. The addresses are in the table above.

Same data, several doors

Some pages can be reached from more than one area. For example, Calendar, Users and Import appear in the Club Manager, the Records Manager and the Member Manager. They all show the same club data, so a change made in one place appears everywhere.

The Club Manager's Settings page holds the club-wide options described in Configuring System Settings. The Records, Member and Coaching Managers also have Settings links of their own. See each area's guide for details.

Roles and the areas they use

When you add or edit a user, you give them one or more authorisation levels. Each level opens up a particular area:

Authorisation level	Area	What they can do
Club Administrator	Club Manager and every Manager	Full control of the club account. Only an existing administrator can grant this role.
Records Officer	Records Manager	Manage scores and club records, but not membership
Membership Officer	Member Manager	Manage membership, but not club records
Head Coach	Coaching Manager	Add, edit and remove coaches
Coach	Coaching Manager	Manage and record their own coaching activities
Equipment Officer	Equipment Manager	Manage the club's equipment and inventory
Access to Own Scores	Member area	View their own scores and personal bests and the club records, and submit or edit their own scores if your settings allow it
Read Only Access	View only	View club data without adding, editing or deleting anything

Roles can be combined. For example, a Records Officer who also coaches can hold both Records Officer and Coach. Give each person only the roles their club job needs. See Managing User Accounts and Permissions.

Ready to set up? Go to Start Here: Setting Up Your Club.

Last Updated : 19/10/2026 16:50:17

Club Management Guide

Index

How Golden Records Is Organised